How to Create Sparklines in Excel-Learn It Easy

Sparklines are basically used to make tiny charts that occupy a cell in Excel. These types of charts show trends over time and various datasets. Although the Sparklines are basically small charts, they have limited functionality. In spite of the limited functionality, these are useful to show easy trends and make the reports users friendly. There are basically three types of Sparklines in Excel. Before I tell you about how to create sparklines in excel, here are a few important aspects regarding sparklines, you need to know before you start using this.

1. Line.

2. Column.

3. Win-loss.

These are useful to make charts. But sometimes students could not figure out where to put these sparklines. Due to attaching unnecessary sparkline in the sheet, the sheet becomes messy.

1. Sparklines are dependent and dynamic which are underlying on the dataset. If the dataset changes, the sparkline will automatically get updated.

2. The size of the sparkline is dependent on the cell size. If cell height and width change, then the sparkline will get adjusted accordingly.

3. You can add a text in the sparkline when you have sparkline in the cell.

4. Sparklines can be customized such as color change, adding axis, highlighting maximum or minimum data point, etc.

Easy Step by Step to Create Sparklines in Excel

Step 1. Inserting Sparklines

To insert sparkline in excel, first you have to select a cell where you want to add sparkline. Then go to insert and pretty sure, you will find an option called line. Click on the line. That’s all you just added sparkline in a cell. Now, to create a dialog box for a sparkline, select the data range, and then click OK. This will insert a dialog box in the cell.

Step 2. Editing the SparkLines Dataset

To edit the dataset of an existing sparkline, it is simple. We have to use Edit Data option. After clicking Edit Data drop-down, options will be popped up. By using Edit Group Location and Data, we can group multiple sparklines. By using Edit Single Sparkline’s Data, we can change the data for only selected sparklines.

Step 3. Hidden and Empty Cell handling

After creating a sparkline with a dataset having an empty cell, you will see that sparkline showing us a gap for that particular empty cell. But you can customize this empty cell on the way you want.

1. First, click the cell having sparkline.

2. Then click on the Design Tab.

3. Now click on the Edit Data Option.

4. In that, you will find the option Hidden and Empty Cells’ option.

5. After opening the dialog box, select the option whether you want Empty cells as gaps or Empty Cells as zero.

Step 4. The type of Sparkline changing

To change the sparkline type quickly from line to column or vice versa

1. First, select the sparkline you want to change.

2. Then go to the sparkline tools design tab.

3. Then select what type of sparkline you want.

Step 5. Data Points highlighting in Sparklines

Adding highlights make your sparklines have more meaning. Excel has different types of options available such as:

1. Low or high Point – It can be sued to highlight maximum or minimum data points.

2. Last or first – It can be used to highlight the first and last data points.

3. Negative points- It can be used to highlight negative data points.

4. Markers- It will highlight your data points with a marker.

Step 6. Adding sparklines color and style

Excel offers sparklines color and style to add in your data points. It can be very useful to define different graphs at the same set. You can add sparklines color by going to the design tab. And to add style after clicking on the Design tab, click on the drop-down menu to see all the style, you can choose it over there.

Step 7. Sparklines group and ungroup

When you are adding various sparklines in the report, you can group it with some sparklines or ungroup it.

To group sparklines:

1. Click on the sparklines, you want to group.

2. Then go to the Sparklines Tools Design tab.

3. Now click on the group icon.

Conclusion:

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